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From demos to guides, we're covering it all. Let the videos speak for themselves!
From demos to guides, we're covering it all. Let the videos speak for themselves!
With 100 different ways to customize how Schedulehead behaves, you can make it work exactly like you want. On top of that, our support team can do much more if you find you need it.
We were born out of an event-based staffing company, so this stuff is in our DNA. But whether your employee scheduling needs are for catering, production, or stage labor scheduling, that’s all our sweetspot.
Over the years, we’ve baked in tons of tools that are unique not just to Schedulehead, but really for the event-based staffing job. For example, when managing a large only Schedulehead actually learns about your employees. The longer it works, the more it knows. It knows who’s sometimes late, who’s a solid worker, and who to keep an eye on. As well, we’ve got tools that can automatically reach out to workers to get them scheduled for a shift, which takes a lot off your plate when scheduling for events. Check out our Features page for an overview of what we’ve got to offer.
The way Schedulehead works is inherently different than any other platform. It’s structured around events, rather than individual shifts. While we do offer traditional employee scheduling tools to round out our product line, it’s our focus on event based businesses that make us really shine.
Come see how we shine, and book a 15 minute demo right now.
Optional Decline Code
Text for invite to work
Text for web check-in
Text for worker add by manager
Text for worker removal by manager
Text for alternate add by manager
Text for alternate removal by manager
Text for alternate upgraded to worker on shift
Text for event updates
Automated Time Tracking Texting options:
All have customizable messages
Text for upcoming punch in
Text for forgotten punch in
Text for upcoming punch out
Text for punch out now
Text for forgotten punch out
Manually text your workers, those working one particular shift, or everyone with just one click.
Minimum Early Punch In :defines how early a worker can punch in for a shift
Max Late Punch Out : The latest the worker can punch themselves out
Get Location : whether the device should even try to get a location
Location Within Specified distance
Require photo of worker at punch time
Reviewer can view and add punches
Worker can either be required to be on a shift, or be allowed ‘Anytime Punches’ Payroll
Fiscal start of day
Fiscal start of week
Fiscal start of year
Fiscal Pay Period Type
Weekly and Daily Overtime
Weekly and Daily Doubletime
Payroll Export and Integration
Text Message Logs
Detailed Toolkit User Interaction History -- activating/inactivating/adding comments
Lock specific fields from worker edit
Custom fields specific to your business
Custom Formatted Daily Summaries
Once A Week or every day
Display workers' names with emails and/or phone numbers
Hide Star Ratings and/or reviews from workers.
Modify Past reviews and ratings.
Disable worker signup
Display coworker names with or without emails and/or phone numbers
Customize how your employees use the app for time punches, supervisor worker management, and more.
to provide Stellar Support
As soon as you call in, you'll be introduced to your dedicated Welcome Team member. They'll take the time to understand your business needs, so that they're familiar with your needs and can best suggest staffing solutions that would work well for your case. They'll be your main point of contact for anything you need with Schedulehead, for the life of your account. So anytime you email or call, you'll be routed directly to your dedicated Stellar Support agent who knows you by name ... and that's a really nice feeling.
No Stupid Questions
and Never Stops!
We're ready to start now by asking the right questions to ensure we're the best fit for you. So, what are you waiting on? Let's get started!
You can also get started right now by Opening a Free Trial
Schedulehead now has a Time Tracking module that can track clock in’s and clock out’s for all your workers!
All they have to do is open the app, punch in and out, and Schedulehead will track it all, and even export to your payroll service of choice!
Stay tuned, more details coming soon!
Employee scheduling is not the most exciting task in the world but that does not undermine its importance as an integral business function. It is imperative that you spend time thinking over the process to treat your staff professionally. Employee scheduling creates a flow and order to your business, allowing employees to focus on their jobs. Proper scheduling ensures important tasks are completed at appropriate times. It also guarantees all employees are treated fairly in regards to leaves. The management can conveniently look at the report and allot leaves accordingly.
Using the right tools and methods makes the task easier. Businesses can choose from a variety of methods for employee scheduling, including paper processes, using spreadsheets (Excel, Google Spreadsheet) or using employee organizational software. Several businesses around the world use spreadsheets for creating staff timetables.
Spreadsheet scheduling is among the most easiest and budget friendly ways to maintain order in your business. While this method is more advanced than the traditional paper processes, it is not quite as efficient as using an app or employee organizational software. Here are some pros and cons of this technique:
Spreadsheets have been around for ages. Here are some notable pros of using spreadsheet scheduling for your organization:
Most small organizations resort to using spreadsheet programs, such as Excel, because they are free to use. This allows companies to spend their budget wisely on more productive tasks. Additionally, since these programs are free to use, organizations do not have to worry about spending money on upgrading the software. Other free methods include printing out memos, posting charts and making announcements in the office. However, these methods are more time-consuming and may not always yield the best results.
Spreadsheet scheduling is best suited for small organizations where managers do not have to make complex schedules and only oversee a few employees. This convenient method saves time and makes it possible for managers to efficiently manage schedules without putting in too much effort.
Perhaps the most notable pro of using spreadsheets is it is easy to use and implement. Organizations need not invest their time and money in training employees on how to use the program since it is quite easy to use and navigate. This proves highly beneficial if your employees are not tech savvy and are not accustomed to using complicated applications and software.
Needless to say, spreadsheets are definitely great for completing a variety of tasks, whether it is archiving, storing or calculating data. However, when it comes to scheduling, it is an entirely different story. Employee scheduling is a dynamic process and a bunch of formulas can only do so much. If you are currently using spreadsheet scheduling, it is time you opt for an upgrade. Here are some cons of using spreadsheets that can significantly impact your business:
One of the most notable cons of scheduling your team using spreadsheets is the process is time-consuming. Shifts may have to be changed and there are chances an employee may not turn up due to an emergency. The point is, the schedule might have to be changed on a daily basis and using spreadsheets does not make the task any easier.
Constantly editing and using spreadsheets is a time-consuming process and one has to deal with countless formulas and manually make changes. While the whole point of employee scheduling is to save time and avoid confusion, using a spreadsheet may have the opposite effect.
As mentioned earlier, while spreadsheets might be great for a variety of office functions, such as calculating data, there are no formulas for handling intricate details of scheduling workers. Using an automated software or application makes the task much easier as you can automate just about any process.
Organizations and businesses can customize the software to suit their needs. Most applications feature advanced functions that automatically make suggestions for employees who can cover open shifts and much more. Unfortunately, working with a spreadsheet requires you to enter data manually, that slows down the process.
Using spreadsheets does not encourage collaboration, unlike using employee scheduling software. Using software allows HR professionals and managers to ensure all shifts have been covered and approve employee requests at the same time. Using a spreadsheet for these complicated tasks can be counterproductive, leading towards confusion.
Spreadsheets will not notify managers if there are shift conflicts or if there is an open shift that has not been assigned to anyone yet. When it comes to employee scheduling, the use of spreadsheets has become outdated as they cannot help you make your job easier. Unfortunately, there is no way to make spreadsheets more proactive and dynamic. This overburdens managers, making their job more difficult.
Like other basic programs, spreadsheets are prone to human error. Because spreadsheets utilize formulas, there is a risk that you get all the data wrong if you make a mistake in writing down the formula. Additionally, having tons of formulas and information throughout the program can make it difficult to locate the error.
It creates unnecessary hassle that can significantly impact your company’s performance. Additionally, entering, editing and constantly updating spreadsheets manually increase the risk of errors.
Using a spreadsheet makes it difficult for managers to plan the schedule efficiently. This results in tasks not being equally distributed in the workplace, overburdening some employees. Likewise, it leaves other people with less work to do, leading to loss of profit and productivity. Up-to-date software allows you to easily track shifts and stations, letting you know who is doing what.
Manually updating data can often cause business owners and managers to misplace or forget time-off requests which results in a shift being scheduled for an employee who has taken the day off. This can result in major problems for both the employees and the organization as a whole. These avoidable mistakes impact employee morale and even have an impact on your organization’s reputation. Using a spreadsheet makes it difficult for managers to handle holiday requests, time off requests and early in/early out requests.
Spreadsheets make it difficult for managers and HR professionals to have access to critical information on the go whereas using an employee scheduling software makes the task much easier.
From the above, it is pretty clear your organization is better off using employee scheduling software rather than relying on spreadsheets. Organizations of any size can greatly benefit from the software, saving not only effort but also time and money. Avoid all these shortcomings by switching to an effective employee scheduling software, which is what we offer.
Schedulehead makes it easier for managers to assign tasks, keep track of employees and reward those who perform the best. The intuitive software thinks like you do and considers skills and history whilst scheduling and reaching out to workers.