Future of Schedulehead

Recurring Schedules

While we are awesome, there are features we want to add to make Schedulehead completely mind-blowingly awesome. One feature many scheduling programs have is a recurring schedule. Our beginning demographic involved event based companies such as catering, so we didn’t include a recurring schedule system into our design at first. This is something that needs to change as Schedulehead expands further into other business models where a recurring schedule fits better.

Output to Other Programs

We also want to include the ability to output the event schedule to other programs. This will be good for both the current event scheduling method as well as the planned recurring schedule method. Several businesses have requested this, so we are working on including this as soon as possible. Two of the outputs we are working on are Caterease and Excel spreadsheets.

Skillset Specific Instructions

Certain types of scheduling such as school substitute scheduling might have a variety of events at a single location. We are looking at ways to reduce the work required to create events like this. One method we thought of was to include skillset specific instructions. Maybe you need 5 substitute teachers required for a day. Instead of scheduling 5 events and repeating the address over and over, you can create a single event with substitute 1-5 each with a specific classroom or function that they will handle. The classroom or function will just be listed in the skillset specific instructions.

Text Schedules to Employees

It is always good to open as many possibilities for your workers to see their schedules. Following this logic, we are developing a way to text the schedules to your workers. Employees will eventually be able to text and have their schedule texted to them upon request, so that there is never any confusion.

Custom Branding

It is nice to see your own logo on the login page. This lets your workers know it is your site and reduces any possible confusion. Plus who doesn’t like seeing their logo all over the place. Kind of like this:

scheduling header

Employee Scheduling App


Why Use an Employee Scheduling App?

If you manage or own your own business, you probably think you have a pretty good idea about how to run things.

You have been at it for a while and you have been pretty successful.  So why fix something that isn’t broken?

Ask yourself this:  Is there a better way to do things?

Sometimes it isn’t just about fixing your business.  Maybe your profits are high and your workflow is fine – you don’t need to change anything.

But what if you could just one thing differently and save tens of thousands each year?

Wouldn’t you at least give it a shot?

Who Are We?

As a result of the vaguely metaphysical implications of that question, we could never answer it in a way that would satisfy us scientifically.

But we can say that one part of us consists of the world’s only free employee scheduling app.  Our patent-pending technology allows you to completely automate your staff scheduling and do it intelligently.

Through our independent research with actual small businesses, we have found that not only will Schedulehead save you from having to hiring a staff scheduler, if you do your own schedules, it reduces the time you spend by 80% or more.

This gives you more time to spend on other aspects of your business, which can only lead to one thing:  Better Profits!!!

What About Cost?

You might think that with all of the money Schedulehead saves you, that it must cost an arm and a leg – but that simply isn’t true.

It’s actually free!

That’s right, FREE!

The basic version of Schedulehead was created for small business owners who didn’t need anything more.  But as our clients businesses have expanded, so have we, and that’s why we created the premium version:

To serve those who want the best employee scheduling app available.

Do you get it now?  Do you see what you have been missing all this time?

Good.  Now go create a free account!

-Will Lange

Efficiency Hacks For Entrepreneurs

Efficiency Hacks Picto

In small business, profit margins can be extremely tight.  As a result, it is imperative that owners explore every possible way to reduce overhead and increase efficiency.  In this article, I will outline five ways that you can make your business better, without spending a dime.

Free Apps:

As the old saying goes, “there’s no such thing as a free lunch,” but in today’s highly competitive technology market, that isn’t always the case.  A savvy business owner can find a plethora of free programs that will help streamline their business.  Some of these include:

Google Docs – https://docs.google.com/ – is available for free.  With this program, owners will be able to manage a variety of important tasks ranging from E-Mail, to spreadsheets and beyond.

Inventoria – http://inventoria.en.softonic.com/ –  is a free, professional stock management software that gives businesses the tools to keep track of all their inventory.  This tool is an invaluable resource for many types of businesses, ranging from a mom and pop boutique, to a large e-commerce site.

Schedulehead –https://schedulehead.com/ –  is a free, employee scheduling app that works both on mobile devices and on a desktop.  It uses patented intelligent technology to automate your worker schedules, keep track of employee performance and more.

Copper –http://www.softpedia.com/get/Others/Finances-Business/Copper.shtml – is a free cash register POS system that stores product info, discounts and other useful information with the goal of providing a more efficient customer checkout.

Murder the Meeting:

Meetings and Conference calls can be some of the most ineffective ways to communicate with your employees.  Often, employers feel that these outdated traditions are the only way for things to get done.  Sometimes, that’s true, but having meetings for the wrong reasons, or when they are not absolutely necessary, can destroy productivity.

For example, let’s say you need to have your employees sign a time-clock policy sheet.  You know there will be questions, so you might think the easiest way to handle it is in a face-to-face meeting where all the concerns can be aired.  Rather than taking time away from every employee in the company for a meeting, why not have one employee create a .pdf filled with all of the information and a FAQ section, and a document that can be electronically signed?  That way, only the employees who still have questions will use any more time.

Be the Dictator:

Most small business owners are in possession of a very particular type of personality.  They absolutely believe (whether it is true or not) that they are the sole person standing between the success and failure of the business.  As a result, every time anything bad happens they immediately spring into action, get in the fire line next to their employees and start pitching buckets.

This can be a mistake, and here’s why:

  1.  It can undermine your authority.  Many employees appreciate the Boss occasionally rolling up his or her sleeves and getting in the trenches with them.  That’s something that most people would recommend you do.  But when an employee feels as though you are micromanaging, or trying to do their job for them, they will almost always resent you for it.
  2. It takes a significant amount of your time.  If every time something happens in your business, you leave your desk (physically or mentally) then how do you expect to make the right major decisions for the direction of your company, find more clients, or expand into new markets?

So be the Dictator and find employees who you trust to do the job correctly when it is delegated to them.

Hold Everyone Accountable:

This is such a simple concept, and yet, so many business owners fail to actively do it.  You need to ask yourself, what are your employees really spending their time on?  Are they completing projects on a daily basis?  Or are they sitting around on Facebook and Twitter?  Maybe they are just pretending to work, while you pay them tons of money and watch your business go down the tubes (I hope not).  The point is, you have every right to expect results and you have a right to see them personally.

One good way to do this without further wasting time, is to ask for a wrap up email from your key employees at the end of each day.  Just ask for a few sentences about what they did for the day and what they plan to work on the next day.  Not only is this a good way to hold them accountable, but it helps them solidify their goals for themselves.  By forcing them to make it clear to you, it also becomes more clear to them, and will help keep them focused during the work week.

Spend Where it Counts:

Successful business owners often have different ideas about what the most important expenditures are for their business.  But for the ones that I know, they believe that the most important aspect of their business is their employees.  They focus most on building a good team, retaining that team and growing that team in such a way that not only is everyone happy, but they are also productive.  Remember, you are only as strong as the people around you.

Keep in mind when you are hiring, that you usually get what you pay for.  By offering sub-standard salaries, you might alienate the best candidates or turn a potentially great employee, into one that is unmotivated.  Unmotivated employees will only accomplish half the work of motivated ones.  So don’t be afraid to offer a little more money.  In the end it will cost  less than hiring another person to do the other half.

-Will Lange

The Brain Inside our “Head”

What makes Schedulehead unique from other employee scheduling apps, is its unique ability to make decisions like a person.

That way, when you create an event and fill it with available shifts, Schedulehead is able to consider a large variety of factors when choosing which workers to reach out to.

Some of these factors include:

Skillset, seniority and performance.

As the the event gets closer, if Schedulehead sees that there are unfilled positions, it will reach out to other available workers in descending order of quality to ensure your event is fully staffed.

Here’s an example:

You have an upcoming event in 15 days and it will require five staff members. Once you have created the event on Schedulehead, the program will wait up to an hour to ensure that all revisions are final. Once this time is up, it will begin to let your staff see and sign up for that event.

1.  Schedulehead shows your highest rated and most senior worker the shift. That worker signs up.

2.  Schedulehead shows your second highest rated and most senior worker the shift. That worker fails to sign up.

3.  Schedulehead see’s that several other, newer workers have an identical rating and seniority. They are shown the shift simultaneously. Three of them sign up and this leaves one shift unfilled.

4.  Time passes and with the event on the near horizon, Schedulehead knows it needs to fill the open slot.  It begins text messaging your employees and eventually one of your newest worker is notified.

5.  This eager new employee responds immediately and then signs up for it.

Your event now has a perfect mix of staff: One very senior and highly rated worker, two solid but newer workers, and one brand new worker who will be able to learn from the other three.

-Will Lange

Planning Ahead With Schedulehead

Schedulehead has tons of amazing features, but one of the most unique aspects of it, is how easy it is for a business owner to create their staff schedules a long way into the future. Imagine, you could have the entire years worth of schedules ready to go with just a few clicks of the mouse.


Highest Rated Staff – They are able to see and sign up for shifts far away into the future – one of the perks they receive for working hard and getting consistently good reviews.

Lower Rated Workers – Those with a history of bailouts or low performance, will be able to see a shorter amount of time into the future.

What This Means – As the upcoming shifts approach, the lower rated workers will eventually be shown the available slots, but by the time they are able to sign up, you will already have plenty of your better workers.

Earlier the Better

The further into the future you create the staff schedules, the more time Schedulehead will have to show the right staff, the right shifts. When you don’t give it enough time, it becomes a priority for Schedulehead to simply make sure you are not short staffed, and it will become less selective in who gets to see the shifts.

-Will Lange

Make Working Interviews Work For You


In the business world, more and more owners are employing a tactic known as “Onboarding” or “Working Interviews” to create a filter through which only the best staff will pass. During a working interview, prospective employees who have already gone through a face-to-face will be given a paid shift to work. During this time, the manager(s) will observe a variety of aspects of their performance. Some of these include work ethic, attitude, skills, cultural assimilation and customer interaction.

Work Ethic:

Let’s start with work ethic. We all know that a good one is important, but do we know exactly what it means? A good work ethic can be broken down logically into several factors of its own. These include integrity, responsibility, quality, discipline and teamwork ability.


In catering, for example, integrity is an especially important quality. Employees are subject to the constant temptation of bottles of alcohol, food, and expensive electronic equipment. Often times, they feel entitled to “take home’ a little bit of something extra for themselves.


Responsibility affects the way an employee works and how they feel about the work they have completed. When an employee feels responsible they will show up on time, put in the extra effort and complete all projects to the best of their ability.


Emphasis on quality and discipline are two, inter-related concepts. Without discipline, quality control is impossible. An employee must be able to make a commitment to the task at hand, whether it is inspecting children’s toys for defects on an assembly-line, plating appetizers at a wedding, or creating a marketing analysis for a fortune 500 company.


Attitude can also be a seemingly simple concept, but one that has many levels employers do not consider when they are evaluating an employee. Attitudes can be either good or bad, or both good and bad. For example, an employee might come in to work in a good mood every day, but it could be attributed to the fact that they think they are superior to the other workers. This can be bad for the overall moral of the office and lead to a breakdown in another one of the points of evaluation; “teamwork ability” to be discussed later.


Skills are probably the most simple of concepts to explain. For example, a server who has not been trained to make cocktails cannot fill a bartending role at an event, just as someone from accounting may not be qualified to work in human resources. During the working interview, the manager(s) will be able to see if the prospective employee actually has an ability to perform all of the skills that they listed on the resume, or employment application.

Company Culture:

Company culture has been a much overlooked topic in the past, but these days it seems as though it is a highly overused term. Still, most smart business owners consider this an important factor when selecting employees. It’s part of what makes productivity and efficient teamwork possible.


– Will Lange

Happy New Year!

In 46 B.C.E. Julius Caesar declared, New Years Day, to take place on January 1st.

You might not think that he could have realized what that day would become to the world.  How it would have the power to unite us across vast distances both real and imagined. 

Could he have known that people all over the world would make this day holy, and use it to ceremoniously dispatch the bad memories of the year before, while welcoming the possibility of a brighter future? 

I think he did.

I think he knew exactly the implications of such a grand concept, because his choice of the word “January” was inspired by a particularly gifted roman god named “Janus.”

Janus, the roman god of doors and gates, was believed to have two faces:  One looking back, and the other, looking forward. Like Janus, this New Years Eve I find myself looking in both directions simultaneously.  I watch last year unfurl – watch it burst open with triumphs and failures, happiness and regret.

I relive several moments that overwhelmed me with solipsistic wonderment; that un-mistakable and uniquely human feeling that I was the sole person on the planet who knew what it was to truly live. And then I think of the year to come and it truly is like we are all standing in front of an iron gate that is set to swing open at midnight and let the future coming pouring down on top of us.

And when it does, what moments will we experience?  What will become of us?

Will we flourish and grow and become successful?

Or will we retract and atrophy into nothingness?  Will we remain static?

The answer, my friends, will begin to show itself in just a few hours. Everyone here at Schedulehead hopes that this New Years Eve is not only happy and safe, but also, the beginning of an incredible new adventure.

We hope that in 2014, all of you make more money than ever and find infinite love and happiness.

Happy New Years,

——The Schedulehead Team——




The ABC’S of Schedulehead

Always saves you time

Built by leaders in YOUR industry

Customer Service is our priority

Don’t waste time scheduling employees

Easy to use

For all event-based businesses

God-Like precision

Happier employees

Intelligently designed

Jammed with business insights

Keeps track of employee performance

Leaves no staff unaccounted for

Makes your life easier

Never under-staffs

Opens your own schedule up

Performance reviews

Questions everything

Reduces time spent scheduling

Saves money

Takes five minutes to get started

User Friendly

View events easily

Why go anywhere else?

Xenophobes welcome

Your business will grow

Zuzu is our mascot


-Will Lange

A Day In Our Lives

A night of restless sleep ends and we awake from dreaming of new ideas.

We take a three minute shower, dress and then do wind-sprints to the office.

We don’t walk in the door at the crack of dawn.  We are the crack of dawn.

The sound you hear is me kicking our office door open as the sun rises.

We breathe deep and our soul is filled with a vigorous lust for scheduling.

Zuzu,” our vicious 100 pound pitbull, takes a sentry position on the couch.

Her mission: To brutally dismember anyone who stands in the way of our achievement of excellence.

We make twelve cups of coffee, each, then fill our IV bags with them.

We don’t have no time for no sipping.        

We call all of our clients and thank them for choosing to let us make their lives easier.

It’s why we do, what we do.

We check our Facebook and Twitter accounts, adjust our ads, watch our analytics and strategize.

Lunch arrives.  Vegan for Derick (our founder) and I, and one freshly killed adult buffalo for Zuzu.

At 2:30, while the rest of the world is drinking a five-hour-energy, we’re running a 10k – backwards!

Darkness falls (as it has while I am writing this) and alone in the office I contemplate how to make tomorrow come sooner.

Why We Do What We Do

The Legend:

Legend has it that when our founder came up with the idea for Schedulehead, it exploded with so much force it shattered every light-bulb, windshield and cell-phone screen for a ten mile radius. In the paper the next morning, it was reported that the resulting shock-wave of creative energy left 3rd degree burns on the hearts of everyone around, inspiring them to take charge and become the leaders of a brave new world. They went forth and started  small businesses across the country, leading the charge toward a new and better life and then finally finding the success they had always dreamed of.

To Be Different:

And all this happened because what our founder and chief designer had invented wasn’t just another scheduling app; it was a way to make peoples lives better. We know you have heard this before, but just a few years later we have seen it become fact and not fiction.

We also know that sometimes it seems like it’s you against the world.  You have to be better than the rest, and you’re not just the face of the company.  You’re the human resources manager, the assistant, the chief marketing officer and the CEO.

Our Mission:

That’s why we keep our mission here at Schedulehead simple:  We make sure the right people show up, on time, every time you have an event.  We strive to make your life simpler, your business more successful and you a happier person.

Since we began our journey we’ve spoken to like-minded souls all across the country.  Business owners who have told us how much they love Schedulehead and how it has helped them run their business better.

That’s the reason we do what we do.  We believe we can help people, and when we succeed, we call it a good day.

-Will Lange

P.S. At Schedulehead, we always want to learn, grow and keep innovating.  If ever you need help, have an idea, or just want to chat, drop us a line.  We’ll be working late.