Introducing Emailing Openings

Emailing Openings We’re introducing yet another new feature! This time we are adding the ability to email out a shift’s openings. Sometimes you may schedule an event not want to wait for employees to sign in and check available openings. In this case, we are adding the ability to email available workers and offer them the shift. Here is an example below: This scheduling feature has a quick feedback tool to let you know the results. You could have workers without emails and openings with no available workers to fill. Fill the opening in your work life!

Caterer Scheduling and Schedulehead

The Scheduling Difficulties Faced by Caterers Before companies like Schedulehead, catering company scheduling could be a very tiring and frustrating experience. There are a number of unique challenges that catering companies can experience: Problem 1: Different locations and times Problem 2: Fluctuating work weeks and last-minute events with staff that is typically part-time Problem 3: Special on-site instructions All of these challenges can give just about anyone a headache figuring out and communicating all the details. The first step once the sale is done for most catering companies is to begin the search for servers. This usually involves either the owner, a manager, or a full-time scheduler making phone calls from a list of servers. This is a very tedious process and gets harder as the schedule fills with more and more events. You can have workers that are unsure, that want a call back, that don’t answer, or that …

New Interface

We are super excited to announce our new interface launching into beta. This will be the basis for our interface leading into the future. We are focusing more on the grid view like scheduling, but will be introducing capabilities to make it just as powerful for our event-based companies. A number of new features are being introduced by this interface. Faster adding of workers You can now add workers in the same page that you schedule them. This makes everything more streamlined about getting up and running with Schedulehead. As you add the worker, you can create new roles and add the roles all at the beginning to make onboarding employees a one step process. Drag and Drop Drag and drop has invaded Schedulehead. Shifts can be moved between workers and even days. This allows quick reassigning of shifts from the new grid view replacement. Currently only grid based shifts, …

Scheduling Time Off Requests

Scheduling workers while keeping track of time off and availability can be incredibly difficult at times. Gathering all of this info can require lots of email, forms, and phone calls. All of which eats up time and money. Schedulehead’s goal is to reduce and remove as much of the headache surrounding employee scheduling as possible, and to this end we have introduced time off requests on Schedulehead. How does it work? Time off requests are simple and flexible tool at the moment. Time off requests are essentially the opposite side of availability scheduling. They simply tell you when a worker cannot work. This works for any reason such as maintaining a difficult work schedule between jobs or having a doctor’s appointment. The worker puts in when they are not available and Schedulehead collects it and shows you in a simple and efficient manner, so that scheduling a week of shifts …

Shift Requests Released!

We are proud to announce the release of a new feature: Shift Requests! What are Shift Requests?  Your workers can click on the blue “Request Shift” text which will allow you to approve requests before they are confirmed on the worker’s schedule. Shift Requests are relatively straightforward. Instead of allowing workers to directly signup for shifts, they can request the shift. This is super simple and follows the same process as signing up for a shift. Once they sign up, an administrator can decide who out of the requests should be assigned. That is it, simple as apple pie. Why is it useful? Some business like to have more control over assigning their employees, and that’s where Shift Requests comes in. Let’s take Sue’s Bakery as an example. Let’s say that 2 of her workers John and Bill do not get along well. Both of them signup for the morning …

Welcome to Grid View

Gather round, gather round! Grid View is our new feature that allows for spreadsheet-style scheduling. Designed to save you time, it allows you to manually schedule your workers and get a birds-eye-view of any week. Seeing your employee’s schedule has never been easier. This view gives a great deal of information for the day, worker, and shift. Never again will you be left in the dark wondering how many hours the worker is scheduled for that week, or how many workers/hours are on a particular day. Click on any day, create a shift. It’s that easy. Complete the simple form and you’ll get who you need when and where you need them. Come try it out for yourself. Checkout Grid View Now

End Times

   End Times are exactly what they sound like. For the benefit of you and your workers we have now implemented a feature that allows you to specify when a skillset’s shift ends. Every company is different, and the length of shifts can vary even inside the company. For example, let’s say that you run a business from 10:00 am to 10:00 pm with workers doing 6 hour shifts. This was always possible to set up previously with Schedulehead, but now there is a way to clarify the length of a shift to workers. Quick Example:    To continue the example, let’s make a Repeating Template (also a new feature you should check out) that repeats every Monday.    Assuming this business is a restaurant, let’s make skillsets for the different times you want employees working.    Above, you’ll see that there are two server skillsets (beginning at 10:00am and another at 4:00pm). Check …

Shift Equalizer

    Awesome news: We’re rolling out Shift Equalizer! It’s an incredibly powerful new feature that helps to schedule workers just like a human does! Check it out: What it does:        Schedulehead looks at all of the data it has on every worker, such as star ranking and length of employment. If there are multiple shifts in one day, Schedulehead can distribute workers evenly so that senior staff are spread among multiple shifts. Balancing shifts this way ensures that each shift will have a good mix of high ranked and lower ranked staff.     Essentially, the Shift Equalizer behaves how most human schedulers would. When you schedule staff, you want a worker where they will be the biggest benefit, and the Shift Equalizer is part of how Schedulehead achieves this. To enable or disable Shift Equalizer, visit the Configuration Menu. When ON, Schedulehead will only show a worker the one …

Repeating Events

You spoke, we listened! Repeating events have arrived. What are Repeating events? Repeating events are events with multiple days that happen at regular periods, such as daily, weekly, every 2 days, etc. How do you create repeating events? You create a repeating template, which creates the rest of the repeating events on all the desired days for you. The repeating template will allow you to place workers on all the associated open repeating events, as well as change times, location, comments, etc. from a central location. So if your workers on all of your associated repeating events need to start an hour earlier, you can change just the template and the rest will reflect the change. It is just simple and intuitive How does it work? There is a great deal of robustness to the system. Let’s say a worker needs a day off from their repeating schedule. This is …

Autotext keeps Employee Scheduling Simple

Employee Scheduling Autotext     Employee scheduling can be very tiring and nerve wracking the closer to an event you get. Let’s say Ryan’s Event Staffing does not have enough people for the event in 2 days, a troublesome situation we have all seen before. The next step for most people is to start making phone calls to fill this slot. This is time consuming to look up employee’s numbers and call them one by one. If you are lucky, half of the time the employees will answer their phone. The rest of the time you are leaving messages which wastes more of your time. The event gets staffed, but in the end, way too much time was wasted. We have a better method, and its called Autotext. What is Autotext?     Simple, yet Powerful – Autotext is like a robot that is constantly watching your shifts to make sure they are filled. When …